Pass every BS7858 audit. Every time.
When evidence is captured as part of the workflow, audit prep stops being a panic project. Make audits boring again.
Audit log preview
Evidence pack structure
- Identity
- Right to work
- SIA licence
- References
- Employment history
- Gaps & notes
- Approvals
What gets asked. What gets handed over.
What auditors ask for
The usual list you get asked to pull together.
- Proof the right checks were completed for the role
- Dates, outcomes, and who reviewed what
- Evidence that gaps and exceptions were resolved
- A clear trail of actions, not screenshots
What you hand over
Export one file with everything tied back to a person.
- Single evidence record per candidate
- Time-stamped actions and recorded sign-off
- Gaps and exceptions resolved with outcomes attached
- Exportable evidence pack when you need it
Common audit failures we help prevent
Missing documentation
Requirements get tracked and chased until completed - not forgotten in someone's inbox.
Expired licences
Expiry dates are tracked so issues show up early, not after a client or regulator asks.
Unresolved employment gaps
Gaps become a visible workflow step with a recorded resolution - not a hidden risk.
Inconsistent checks across sites
Templates and structured requirements standardise what 'done' looks like across every contract.
What is BS7858?
BS7858 is the British Standard for the security screening of individuals employed in an environment where security and safety are important. If you employ security guards in the UK, this is the standard you need to meet.
Failure to meet BS7858 requirements can result in lost contracts, failed audits, SIA sanctions, and reputational damage. GuardGate builds BS7858 compliance into the onboarding workflow so it happens by default, not by luck.
See a sample audit pack.
We'll show you what a complete BS7858 evidence pack looks like - generated in one click from a real workflow.