From invite to cleared. Without the admin spiral.
GuardGate manages the process. Your team makes the decisions.
The process
How GuardGate speeds up and simplifies BS7858 vetting, step by step.
Each step builds on the last. By the end, you have a complete, auditable vetting record - without the spreadsheets.
01
of 08
Invite the candidate
Invite the candidate
Share a link via WhatsApp or SMS. The candidate downloads the GuardGate app and begins onboarding immediately.
Build the profile
The candidate submits personal details, employment history, and declarations. GuardGate structures everything into a consistent record from the start.
Upload documents
ID, right to work, SIA licence, proof of address - captured via camera on the candidate's phone. Each document tagged and filed against their record.
Request references
GuardGate sends automated reference requests to the candidate's listed contacts. Each request tracked with timestamps and follow-up scheduling.
Chase what's missing
The AI follows up on missing documents, outstanding references, and incomplete declarations via WhatsApp and email. Every chase logged.
Resolve gaps
Employment history gaps and inconsistencies are flagged and routed into a clear resolution step. The candidate explains, your team decides, the outcome is recorded.
Review and sign off
Your team reviews the complete file, approves or escalates, and records the sign-off with their name and timestamp.
Export and deploy
The candidate is cleared with a complete, auditable evidence pack ready to export. Deployment-ready.
Deployment-ready
Complete, auditable BS7858 evidence pack. Ready for any auditor, client, or regulator.
GuardGate runs the process. You control the decisions.
The AI handles the routine work. Your team stays focused on judgement and approval.
GuardGate handles the flow
Ensures every requirement is submitted
Chases references and missing documents automatically
Flags employment gaps and inconsistencies
Builds the full BS7858 record as it goes
Your team stays in control
Reviews anything that needs judgement
Approves before anyone is cleared
Chooses the checks and requirements that apply
Sets the standards the system follows
See your onboarding transformed.
We'll map your current process and show what changes when GuardGate handles the chasing.